|CONSTITUTION OF "PROJECT
The group shall be called "Project Rhosneigr". In this
document it will be referred to as 'The Group' and shall be deemed
a non-political organisation.
The objective of the Group will be to:
" Successfully establish 'Project Rhosneigr' as the recognised
partnership body within the 'Rhosneigr' area.
" Establish a core membership which will act as a steering
group for 'Rhosneigr'.
" Expand the membership base to form an inclusive partnership,
made up of all relevant organisations in the area.
" Improve community spirit and awareness.
" Create a pleasant townscape with high quality environmental
features and improve the area's landscape.
" Improve leisure, cultural and tourism provision.
" Address traffic and transport issues in a way that benefits
the economy and environment of 'Rhosneigr' .
Membership will consist of:
" Any resident of Rhosneigr who can offer service to the Group
and/or who is in accord with the Group's aims.
" Any other person/organisation whom the Group deems to be
of benefit to its aims.
The day-to-day management of the Group will be in the hands of
the Management Committee. From now on, they will be referred to
as 'The Committee'. Any member who wishes to serve on the Committee
can put their name forward for consideration by the Committee.
5. THE OFFICERS
Officers of 'The Group' will be Chair, Vice-Chair and Treasurer
with all additional members making up the Management Committee.
" Officers will be elected by the members of the Committee.
" The officers will remain in office for two years, but may
be allowed to put their names forward for re-election. Each officer
shall retire at the end of their term.
6. GENERAL MEETINGS
The Chairperson or, in their absence, another of the officers of
the Committee shall preside as Chair of the meeting.
" The Group's annual general meeting will be held each January.
" The Chair is responsible for sending out the agenda, as well
as a copy of the annual report and balance sheet for the previous
" The management Committee may, if they think fit, or any five
members or 10% of the membership (whichever is the greater), call
an extraordinary general meeting.
" The Chair must give at least 10 days notice of the date,
time and location of general meetings.
" A quorum of 15 members is required to conduct the business
at a general meeting.
7. THE MANAGEMENT COMMITTEE'S MEETINGS
The Chairperson will chair each meeting if present. Otherwise the
Vice-Chairperson will chair the meeting. If neither the Chairperson
nor Vice-Chairperson is present, the Committee may elect a Chairperson
for these members who are present. It is necessary to have at least
three of the voting members present in order to hold a meeting of
the Management Committee.
" In all meetings of the Group, matters may be decided upon
by a show of hands.
" At general meetings votes may be given personally or by proxy
and no member shall have more than one vote.
" The person who presides over any meeting of the Group or
Committee has the right to his/her own vote as well as a casting
vote where the vote is tied.
9. MINUTES OF MEETINGS
All meetings must be minuted and those minutes agreed at the next
meeting. Minutes should be made available to members.
The Committee shall cause proper accounts to be kept with respect
" All sums of money received and expended by the Group.
" All sales and purchases of goods and/or services by the Group.
" All assets and liabilities of the Group.
11. CHANGING THE CONSTITUTION
From time to time the constitution may be changed, improved or
added to, but only during a general meeting through a majority of
at least two thirds of eligible votes at the meeting. Any change,
improvement or addition to the constitution should be made through
a notice of motion and presented to the Secretary at least one month
prior to that general meeting.
If it is decided to terminate the work of the Group, no monies
or possessions belonging to the Committee (following the payment
of debts or outgoings) may be shared between the members, rather,
they will be given to other groups or charitable societies with
similar objectives to this Group. The Group may be wound up through
vote when at least two-thirds of the Committee are present.